How to Prepare the Digital Files for a Printer?

by | Sep 6, 2017 | blog | 0 comments

Know thy self! Always know which program/application is used to design your print project, whichever may be – brochure, booklet or a simple postcard. As there are so many, which can be daunting, I will name a few here for your reference: Microsoft Word, Power Point, Adobe InDesign, Photoshop, Corel Draw, Publisher, QuarkXPress and others.

One of the easiest and best option is to create by using Press Quality PDF PDF (Portable Document Format) file option in the program or you can also use PDF/X-1 to 4 or above. Many people export standard PDF, which means it may not be saving the file at the highest resolution that the printer needs. The standard PDF also may or may not embed fonts or graphics. Today, we can use some sort of layers and transparencies create special effects or special appeal or easy to use. The Standard PDF may not be able to hold the transparencies correctly, so it might cause ripping issues for the printer, which means increase labor cost for the printer.

While working with any program, exercise caution and care how the files are prepared and sent to the printer. If you are sending the application files, make sure to include the images (including layered images (without flattening), fonts, and color profiles). Also remember once the printer receives, he/she has to open the file in the application you have created and create either PostScript or PDF files. If the printer does not have the application program, they will not be able to process it. Another advantage for sending PDF/X files or Press Quality PDFs.

You spend lot of time and money to capture beautiful photographs and design a beautiful brochure or booklet, but paid no attention in creating the PDF can also cause poor quality printing in the end. This process can be time-consuming and frustrating for you as well as the printer, so preparing the files correctly can save you last minute aggravation and the printer will be happy with your print ready PDFs.

If you follow above information, you can prepare better files for your printer and produce better quality projects. Please feel free to reach out to or call us at 617-933-9893, if you have any questions or suggestions.